FBS Coordinator II

Job TitleFBS Coordinator IIAgencyTexas A&M UniversityDepartmentStudent Affairs FinanceProposed Minimum SalaryCommensurateJob LocationCollege Station, TexasJob TypeStaffJob DescriptionWho We AreStudent Affairs Finance provides financial support to the departments within the Division of Student Affairs.  This position will work specifically in the Student Organization Finance Center within the Department of Student Activities.  The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, Student Activities is committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Additionally, we offer full health benefits, opportunities for professional development, flex schedules., wellness release time, and paid vacation days.What We WantWe are looking for a FBS Coordinator II to join the Student Organization Finance Center (SOFC) in the Department of Student Activities. The ideal candidate will have experience with credit card management as well as cash handling and reconciliation. Understanding of financial accounting, inventory control, and sales and depositing. Ability to work with students and student organizations. The candidate should also be comfortable explaining financial transaction, policies, and practices to customers and vendors. If this description appeals to you then apply for this great opportunity!A Glimpse of the JobThe FBS Coordinator II, is responsible for auditing, credit card management, and financial document retention as well as assisting with other financial services offered through the Student Organization Finance Center. The FBS Coordinator II provides excellent customer service to over 1,100 recognized student organizations, their leaders and advisors while monitoring compliance within all processes and procedures as mandated by Federal, State, and University policies and procedures.Essential Duties/TasksBusiness/Customer SupportServes as primary contact for one or more departmentsCoordinates problem-solving and/or training for customers on tracking, payment issues or general expense questionsResponsible for communicating policies and procedures to assigned unit/department(s)   Research policies, practices, and atypical transactions and makes recommendations as neededMay coordinate a specialized or complex task for one or more unitsMay review financial transactions for complianceMay be subject matter expert for certain types of financial transactions for the universityMay provide customer serviceReporting/DocumentationPrepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activityEnters and reviews non-routine travel expense reportsEnters documentation for contracts, receipts, and invoices in appropriate system with minimal errorsReviews documents for mathematical accuracy, proper coding, compliance, and approval as directedAssigns commodity or account codes to requisitions and invoices as directed  Meets established processing goals as directedMay prepare and update non-standard reports and assist with complex reportsMay assist with account verification or reconciliation and research discrepanciesMay assist with gathering transaction data/informationMay enter payment and enclosure distributionMay review financial transactions for compliance Training/SupportMay support and shadow strategic partnersMay draft and update internal job aidesMay supervise student workersDepartment Specific Analyzes and audits student organization payment request documents for compliance with applicable laws, regulations, policies, and rules. Documents include Check Requests, On Campus Approval to Charge, Cash Advances, Payment Card Payments, Transfers, Scholarships, Awards, Donations, and supplemental payments to TAMU employeesServes as card custodian for student organization purchases and meets all internal and University deadlines for reallocation and reconciliation of credit card expensesAssists with coordination of SOFC payment instruments – paper checks and ACHHandles daily check run, voids, and reissuance of reprints and replacement checks  Facilitates daily cashier reconciliation processes and prepares bank deposits for daily armored courier pick up Performs retention of all physical documentation  Contributes to the input and resolution of customer inquiries and via email and Problem Tickets What You Need to KnowSalary: $47,000-$51,000 annually Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience High School diploma or equivalent combination of education and experienceSix years of related experiencePreferred QualificationsProficiency in Microsoft Excel and basic computer applications, including data entry, tracking, and general office software useExperience processing financial transactions and supporting basic business or financial reporting in an organizational setting Knowledge, Skills, and AbilitiesMay review financial transactions for complianceOther Requirements and FactorsThis position is security sensitiveThis position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and proceduresAll tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result