Sr. Specialist, Workforce Administration

Working with UsChallenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.Key Responsibilities:This role is also responsible for payroll reconciliation activities, which involves reviewing audit reports, analyzing discrepancies, and processing appropriate updates to ensure the feed from Workday to payroll is correct. Detailed Position Responsibilities:Maintain and/or approve all data pertaining to employee records (i.e., transfers, personal information, title changes, etc.) that are entered in Workday through Manager or Employee Direct Access.Complete pending new hire transactions in Workday HCM after the candidate is in Ready to Hire status in the ATSSupport execution of employee movement, employee status, time off and leave absence, payroll, benefits/leaves, Performance Check-ins, and compensation processes, by maintaining the accurate and on time data in Workday, relevant for the above processesSupport the integrity of employee records and Workday data, assuring legal and regulatory compliance.Maintain supervisory organizations, organization assignments, and position titles in the Workday systemComplete weekly payroll reconciliation reviewing audit reports, analyzing discrepancies, and processing appropriate updates.Support new hire benefits enrollment including ensure all required documents are collected; Accurately enter benefit enrollment data into systems; Ensure that all benefit enrollment processes adhere to company policies, following the process: Address any issues or discrepancies related to benefit enrollment promptly and effectively.Support the global recognition programTransaction Award Process where manual intervention is required, e.g. Cancel Award, moving awards to the next approval (to avoid delay in the award)​Bulk Upload process.  This includes the review and approval process​Provide Bravo Report to businessSupport leave of absence transactionsProcess requests for time and absence, Holidays, vacation request including individual or mass changes.Escalation to Senior/Manager for when necessary to support resolution of inquiries.Process Employee Reimbursement Transactions includingValidate documentation submitted by employee and request reimbursement for employees via payroll. Payments include: Meal Vouchers; Spending accounts; Passes; etc.Review and confirm the invoices’ details against the services received from the vendors who are managed by People Services, in collaboration with the PS Global Vendor Management teamParticipate in the review of integration kickout reports from various systems and process updates in Workday based on the identified discrepanciesParticipate on ad-hoc projects and perform other duties as assigned.Directly participate to enhance and improve the content/FAQ/LWI based on the feedback received via case resolution, by collaborating with functional teams to achieve thisIdentify and troubleshoot issues and escalate as appropriateMake process recommendations to achieve operational excellenceParticipate in scheduled and ad hoc training or other forms of learning opportunities in order to improve process acumen, and apply the learnings in executing their role, and to develop their own skills as per neededWork collaboratively within the HR team to share ideas, ownership, and accountability for driving improvements and consistency of execution for key HR processes, across regions and functional areasIdentify and report cases trends or product trends to the management team and Senior WFA and work collaboratively with them or other HR functional teams to improve the HR service we provide to our workforce.Collaborate with all functional teams in order for People Service to collectively achieve TAT and FLRQualifications & Experience:Degree required – preferred HR specialty certification to demonstrate theoretical understanding and application of HR practicesMin 4 -5 years human resources operational experience, working with integrated HR systems (Workday)Advanced Human Capital Management (HCM) technical skills; able to manage Workday processes to achieve desired functional needs such as EIB, complex reporting, managing LOA and calculation.Workday HCM module or other large enterprise HRIS systems experience required, preferably as HR Operations/Employee life cycle transactions process performer in one of the systemsAdvanced excel and data reporting skills; Workday Report Writer or related HCM reporting skills requiredGeneral knowledge and understanding of HR policies, processes and Regional Employment LawsAbility to work effectively in a fast-paced environment and handle multiple projects and daily planned and unplanned operational activitiesAbility to use business judgment when assessing requirements and performance in order to identify the right solution to meet business needsComputer literate with knowledge of common office productivity software and the ability to learn customer service software applicationsAbility to accurately collect information in order to understand and assess the clients’ needs and situationStrong attention to detail and ability to prioritize workload and provide timely follow-up and resolutionIf you come acr