Medical Project Owner

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.Organization Background:Scientific data and information are core assets of Eli Lilly and Company (“Lilly”). Providing balanced, objective, and accurate information to regulators, the scientific community, healthcare professionals (HCPs), payers, and patients across the drug development lifecycle is fundamental to Lilly’s mission.Global Content Hub (GCH) is a part of Global Commercial Capabilities and Innovation organisation and houses plethora of capabilities that help deliver impactful, scalable content that empowers informed decision making across the healthcare spectrum dedicated to crafting top-tier promotional/non-promotional materials for healthcare professionals (HCPs), patients, and payers.Position Description:The Medical Project Owner (MedPO) is responsible for coordinating and tracking the end-to-end execution of medical and scientific content projects within Eli Lilly’s Global Content Hub. Operating at the intersection of project execution, workflow coordination, and operational visibility, this role ensures that projects move efficiently through initiation, development, review readiness, approval milestones, and closure.The MedPO serves as the execution lead after project kickoff, working closely with Functional PMs, content teams, DRM, MCA teams, and other stakeholders to maintain progress, resolve blockers, and improve milestone visibility. The role holder coordinates deliverable movement through Medical-Legal-Regulatory-Operational (MLRO) review workflows in Veeva and across Adobe Workfront, ensuring that dependencies are tracked, handoffs are clean, and cycle times are minimized.This role strengthens execution discipline so that Functional PMs can focus on planning, stakeholder engagement, and strategic alignment. The role is introduced as part of an evolving operating model and will continue to be refined based on pilot learnings.Key Objectives/Deliverables:Execution Tracking & Lifecycle CoordinationDrive execution tracking across the full project lifecycle after kickoff — from initiation through development, review readiness, approval, and closure — ensuring every stage is documented and progressing within agreed SLAsMonitor milestone progression for both end-to-end and mid-way projects depending on business needs, maintaining real-time visibility into deliverable status, scope, and stage transitionsIdentify delays, dormant projects, and emerging risks early; drive timely follow-ups and corrective actions to keep projects on track and minimize cycle-time delaysMaintain the MCA Internal Tracker, daily planner, and supporting logs with up-to-date status, assignment data, and milestone updates — targeting 100% accuracy in project recordsTrack deliverable turnaround against defined SLAs and surface bottlenecks that could impact downstream review or approval timelinesWorkflow Coordination & Handoff ManagementCoordinate workflow movement across Adobe Workfront, Veeva Vault, and supporting tools — ensuring smooth transitions between development, review, and approval stagesFacilitate handoffs between writers, designers, DRM, MCA, QMR, Content Editors, and other stakeholders, ensuring each party has the inputs and context needed to proceed without delaysRoute deliverables through Veeva for parallel MLRO review where applicable, minimizing sequential bottlenecks and supporting efficient processingEnsure alignment on timelines, dependencies, and next steps across all involved teams; proactively flag misalignments or unclear scope before they impact executionAssign and allocate deliverables to appropriate stakeholders during daily standups based on bandwidth, priority, and scope — ensuring prompt allocation within 24 hoursProject Setup & System ReadinessCreate and manage project structures in Adobe Workfront, ensuring all projects are initiated with the required metadata, workflow templates, and system readiness for executionSupport Veeva placeholder creation as part of execution setup, in alignment with the evolving operating model and compliance requirementsMaintain trackers, logs, and status dashboards with high accuracy to provide a single source of truth for project visibility across the team and leadershipEnsure project setup reflects accurate scope, deliverable type, business unit alignment, and expected timelines — enabling downstream reporting and KPI measurementStakeholder CoordinationWork closely with Functional PMs, BU leads, content owners, GCH teams, DRM, and MCA teams to ensure alignment on execution priorities, deliverable timelines, and quality expectationsSupport alignment across GCH, TPO, and affiliate workflows where applicable — bridging operational gaps and ensuring cross-team dependencies are surfaced earlySurface missing inputs, unclear scope, and dependency gaps proactively; collaborate with Deliverable Owners and Operations teams to resolve issues promptlyParticipate in standups, planning sessions, and working meetings to maintain execution flow, provide status updates, and coordinate next steps across distributed teamsProvide subject matter guidance to assigned business units on execution workflows, tool usage, and lifecycle processesVisibility, Escalation & ReportingMaintain clear, real-time visibility of project status, risks, and bottlenecks through structured tracking, dashboards, and regular status updatesEscalate delays, missing dependencies, or workflow issues through defined channels to Functional PMs, BU lea