Executive Associate - US Commercialization Learning

Working with UsChallenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.What We Are Looking ForThe US Commercialization Learning team is seeking a highly organized and service-oriented Executive Associate to enable operational excellence across the US Commercialization Learning organization. The selected candidate will be responsible for coordinating the people, processes, vendors, budgets, and events that underpin a scalable, data-driven learning operation. This role requires discretion, strong interpersonal skills, and a collaborative mindset to support the team's mission of delivering impactful learning experiences across the US commercial organization.Who You Will Work WithThis position is a headquarters-based role reporting to the Executive Director, US Commercialization Learning. The Executive Associate will work collaboratively across a fast-paced and complex matrix organization, which includes the WW Commercialization Learning team and Enterprise Learning Services. The role will partner closely with colleagues across Finance, HR, Sales Operations, Legal, and Compliance, as well as external vendors and service providers.Primary ResponsibilitiesTrack, analyze, and report on team budgets; process Statements of Work (SOWs), Master Service Agreements (MSAs), Purchase Orders (POs), and contract renewalsCollaborate with Finance to ensure accurate budget reconciliation and reportingMaintain budget dashboards and performance scorecards; support Compass planning cyclesCoordinate training and deployment of relevant processes and tools across the teamSchedule and coordinate meetings across the leadership and extended team, including 1:1s and leadership team (LT) meetingsManage agendas, meeting notes, and logistics; proactively resolve scheduling conflictsSet up and support webinars, town halls, and virtual collaboration sessionsLead end-to-end logistics for training programs and town hall events, including venue, catering, invitations, onsite support, and readiness planningPrepare and distribute attendee materials, handouts, and supporting documentationCoordinate Workday actions, headcount tracking, and access provisioning/deprovisioning for team membersEnsure structured, day-one onboarding experiences and clean offboarding processes for team membersMaintain distribution lists, Microsoft Teams spaces, and SharePoint sites; ensure accurate storage and accessibility of team records and learning assetsNurture productive relationships with internal partners and external vendorsCoordinate travel bookings, receipts, and expense submissions (Concur) for the Executive DirectorSupport guest and vendor visitor registrations with front deskDraft team announcements, track awards and accomplishments, and manage the shared mailbox and team calendarProvide comprehensive support handling confidential information with the highest level of integrity and discretionSupport special projects and time-bound initiatives as directedProactively identify opportunities to streamline processes, dashboards, and operational workflowsQualificationsAssociate's degree required; Bachelor's degree preferred (or equivalent experience)2+ years in project coordination or administrative support experience within complex teams (learning, commercial, medical, or similar environments)Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint); experience with expense management tools (e.g., Concur) and HR/process systems (e.g., Workday), experience with AI applications (e.g., Co-Pilot, ChatGPT, Claude)Strong interpersonal and stakeholder management skills; exceptional organization and time management; vendor and budget process literacy; clear written and verbal communication; high attention to detailAbility to work with limited supervision and manage multiple priorities simultaneouslyDemonstrated ability to handle confidential and sensitive information with discretionIf you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.Compensation Overview:Princeton - NJ - US: $74,630 - $90,434 The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience. Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/. Benefit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment. Our benefits include:Health Coverage: Medical, pharmacy, dental, and vision care.Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).Financ