Company Secretary UK, Vice President

Who we are looking forCompany Secretary for the United Kingdom legal entities - the role will help deliver company secretarial services to a number of State Street UK legal entities and internal governance committees and will be responsible for ensuring adherence relevant State Street governance policies.Responsible for leading and delivering effective corporate governance arrangements for State Street UK legal entities.Act as a strategic business partner to inform and influence State Street UK Board and Committees on matters relating to corporate governance.Be an influencer and champion of best practice for company secretarial and corporate governance arrangements across the UK.Responsible for ensuring that the CSO’s policies, procedures and practices keep pace with changing regulatory and statutory requirements, in terms of Boards, Committees and individual Directors.In addition, the role will be responsible for managing the UK Company Secretary team, working closely with the Company Secretary team in Poland who support the UK and leading the implementation.Why this role is important to usYou will be joining the Investment Services function that allows us to deliver a comprehensive, holistic approach to each client relationship — for asset managers and asset owners, insurance companies, and official institutions globally. It means our client-facing functions work together to bring the very best solutions and services the firm has to offer — across all of our locations, products, and capabilities.Join us if making your mark on the long-lasting client relationships we build is a challenge you are up for.What you will be responsible forAs a Company Secretary, you will:Board and Committee SupportManagement of the day to day governance requirements for boards and committees within the UKDevelop a close working relationship with chairs and members of boards and committeesAct as first point of contact for the chairs and members in all matters relating to governance and company secretarial workSupport the process for appointments and elections of board and committee membersContribute to meeting discussions as and when required and coordinate advice for membersOversee proper scheduling, coordination and operation of the board meetings and committee meetingsOrganising and preparing agendas and papers for board and committee meetings, maintaining up to date records and distributing material via Diligent BoardbooksTaking minutes and following up actions from meetings, including minute review processProviding dedicated point of contact for all board and committee members;Oversee the maintenance of an annual calendar of board and committee matters, ensuring full compliance with relevant constitutional documents, terms of reference/charters, State Street’s Legal Entity Governance Standards, as well as all other statutory, regulatory and legal requirementsLeading board and committee effectiveness reviewsComplianceOverseeing the maintenance of statutory books and registers, including electronically via BlueprintOverseeing the preparation and submission of annual compliance statements and all required Companies House filingsOverseeing the filing of statutory accountsPreparation of routine board resolutionsProvision of company information as required by business, auditors and regulatorsOther Company Secretary ResponsibilitiesDrafting, maintenance and approval of policies and proceduresDealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholdersPreparing agreed upon management information and key performance indicatorsLiaising with Control FunctionsOverseeing periodic review and updating of CSO pages on intranetGuide/advise junior members of CSO in their dutiesManagement of Company Secretary FunctionManagement of UK Company Secretary FunctionWorking with colleagues in Poland who support the UK Company Secretary FunctionManaging and driving the success against internal priorities and KPI/KRIs/OKRsReview and roll out new technologies and processes (e.g. AI) in order to maximise the efficiency of the teamWork with each team member to ensure they have a clear career development pathway and that their workload reflects their skillsets and interestsRepresenting the Company Secretary Function in internal and external meetingsDeputise for the UK CEO and members of the UK CEO Office team on governance related matters What we value These skills will help you succeed in this roleIndependent thinker and comfortable taking ownershipComfortable speaking up and asking questionsA self-motivated and goal-oriented individualA professional, supportive and collegiate working mannerAbility to operate seamlessly at multiple levels of the organisation and to become a trusted advisor to key stakeholdersAbility to operate both autonomously to drive a deliverable, as well as to work effectively as part of a global virtual teamDemonstrate inquisitive mind-set to continue to develop best practicesInsightful and ability to demonstrate initiative and think broadly to be proactive in connecting various requests or work streamsProactively organize and prioritize workload managing own time effectively, highlighting potential problems and proposing possible solutionsAble to multi-task and work flexibly to meet the needs of the CSOAble to work under pressure to tight timelinesExcellent organisational skillsGood problem-solving skillsAbility to look ahead, anticipate change and make provisionsWell-organised with attention to detailAbility to write concise and accurate minutes on a timely basisThe ability to assimilate and handle a large volume of informationPolished and effective communication skills with the ability to build consensus in a large and complex organizationStrategic and systematic thinker with the ability to executeAbility to manage a teamEducation & Preferred QualificationsEducated to degree levelPreferably Chartered Governance Institute