Senior Project Manager, Department of Laboratory Medicine & Pathology

Job DescriptionWho we’re looking for:The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a Senior Project Manager with the (enter team Project Management Office (PMO) in Seattle and Renton, Washington.Under direction of the UW Department of Laboratory Medicine & Pathology (DLMP) Project Management Office (PMO), the Senior Project Manager (SPM) will be responsible for managing assigned projects, such as new lab builds at the UW Medicine Central Lab (a new clinical laboratory supporting routine and specialty testing), Central Lab moves and upgrades, workflow process improvement projects, regulatory response projects, laboratory information system and instrument upgrades, and software development projects.Work schedule:100% FTEWorks schedule to be discussed with the hiring manager  Occasional teleworkDay shiftWhat you’ll contribute:This role has Project Management responsibilities in all project phases: Initiation, Planning, Execution, Monitoring/Control, and Closure.LEAD PROJECT INITIATION AND PLANNING PHASES OF ASSIGNED PROJECTS Using DLMP PMO standard tools and templates, facilitate the initiation and planning for assigned projects. Ensure completion of standard deliverables, as appropriate. Fulfill roles of facilitator and task manager. Specific duties and deliverables include, but are not limited to:Work with resource managers and DLMP PMO to assign project resourcesDefine and communicate clear project roles and responsibilities with organization chartComplete project tool set-up with assistance of DLMP PMO (MS Project/Planner, Smartsheet)Work with relevant team coordinators to develop timeline and resource estimatesReport project status on a regular basis to DLMP PMO, sponsors and impacted leadershipMANAGE SCOPE, SCHEDULE AND BUDGET FOR ASSIGNED PROJECTS Once project scope, schedule and budget have been established in the Planning phase, assume responsibility for all three components throughout the project lifecycle which includes tracking compliance, progress, activity, change requests, and communicate project schedule throughout lifecycle. Other specific responsibilities include but are not limited to:Develop and submit for approval project budget, scope, and schedule change requests for projects when conditions are met (per DLMP PMO Change Request process)Ensure that project components are integrated and working within common goals and assumptions, including system integration points, upstream/downstream workflow and system impacts, testing, implementation planning and operational/steady state handoffsMANAGE EXECUTION OF ASSIGNED PROJECTS WITHIN STANDARD PROJECT FRAMEWORK Using standard tools, templates, policies and procedures, manages all components of projects throughout their execution. Ensure completion of standard deliverables, as appropriate. Specific duties and deliverables include, but are not limited to:Ensure documentation of user, system, and technical requirements; workflows, application and technical designs as relevant to the projects internal and external to the operations of DLMPExecution of test plans that would include but not limited to appropriate technology and operational workflowsUnderstanding and tracking of task dependencies and timeline impact Appropriately escalate issues and risks Complete all standard project deliverables within appropriate project phase timeframe unless exception is approvedMANAGE ASSIGNED PROJECT ISSUES AND RISKS  Using standard issues and risk management guidelines, actively manage project issues and risks throughout the project lifecycle. Specific duties include, but are not limited to: Assist and support completion of initial risk assessment in Planning phase and document risks Identify and lead development of mitigation plans Include and document mitigation plan for any key risks to project and tasks in the project WBS and escalate those tasks outside of project scope Review and monitor risks; new and existing risks, risk factors and document updates at an appropriate frequency Communicate to team members, stakeholders, and sponsors issues, risks and risk response, including Leadership as appropriate Provide education to project team of the responsibilities related to issue management from the beginning of the project Monitor all issues are documented, assigned, assigned severity, prioritized and updated by team members Escalate and communicate all critical/high issues to project sponsorship/project leadership when appropriate ASSIGNED PROJECT COMMUNICATIONS, CUSTOMER RELATIONSHIPS, AND PROGRESS/STATUS REPORTING Create and maintain a service-oriented relationship with business owners/sponsors, leadership, resource managers, and project team throughout the project. Communications, relationship development and progress/status reporting to include: Communicate and provide report status of current efforts, achieved milestones, and current risks and issues regularly in standard formal documented status reports and in multiple meeting forums Communicate and report the progress of project (e.g. earned value/planned value/variance) Assist and conduct regular project meetings with agendas and minutes to keep stakeholders informed Communicate and manage the completion, maintenance and execution of project plans to team which may include external communications Escalate issues and decisions in a discrete, objective and actionable frameworkMANAGE ASSIGNED PROJECT STAFF IN EXECUTION OF PROJECT TASKS Provide direction and serve in a primary/supervisory role over the execution of assigned tasks by project team members: Define skills required to complete project tasks and work with the DLMP PMO and resource managers to assign individuals to roles Delegate project responsibilities with clear expectations of deliverable scope, quality and timeline constraints, as well as the tools and processes that should be used Ensure high quality and timeliness of work produced by assigned proje