Portfolio and Grant Analyst

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!OverviewThe Portfolio & Grant Analyst is responsible for the financial management, proposal development and stewardship of a portfolio of grants and contracts for sponsored research. Under general direction, this role manages post-award financial operations, including financial reporting, budgeting, forecasting, and compliance with university and sponsor policies. The Analyst collaborates with Principal Investigators (PIs) and other stakeholders to ensure accurate financial information, resolve budgetary issues, prepare financial statements, and provide long-term planning for research funding. This role includes involvement in managing budgets, preparing expenditure projections, overseeing grant renewals and closeouts, and maintaining up-to-date knowledge of policies and procedures.Required Skills and Abilities1. Strong financial and analytical skills with demonstrated application of financial and accounting concepts.2. Proficiency in Microsoft Excel and other office software, with the ability to manage multiple data sources effectively.3. Excellent written and verbal communication skills, with the ability to present financial information clearly and accurately.4. Strong organizational skills with high attention to detail and the ability to prioritize tasks and meet deadlines.5. Ability to work both independently and collaboratively, demonstrating a positive attitude and strong customer service skills.Preferred Education and Skills and Abilities1. Bachelor's degree in accounting, business management, or a related field, with 3 years of relevant financial experience.2. Prior experience managing post award grants and contract administration portfolios, including international sponsored awards.3. Knowledge of university policies and procedures, particularly within an academic or medical research setting.4. Proficiency in using financial systems such as Workday and Yale Budget Tool (YBT) for financial management and reporting.Principal Responsibilities1. Financial Analysis and Reporting:  Present financial information and recommendations thru data analysis and reporting in the development and maintenance of budgets. Identify funding issues and develop appropriate solutions. Review and approve reports for administrative actions including pre-award costs and no-cost extensions. Analyze data and develop complex analytical reports for principal investigators including trend analysis, forecast future financial scenarios, develop long range projections, and variance analyses. 2. Proposal Development:  Develop proposals and budgets for grant and contract submissions; coordinate with partnering institutions.  Ensure compliance with sponsor regulations and University policies and procedures.   Advise principal investigators of new funding opportunities and requirements. 3. Portfolio Management: Plan, organize and prioritize actions across multiple awards and investigators' portfolios. Ensure appropriate charging of expenses and integration of data. Advise and counsel principal investigators on financial issues and recommend alternative spending strategies, manage renewals, extensions and closeouts of grants, including final financial reporting to the sponsor. Analyze and negotiate budgets, contracts, and terms and conditions of research proposals. 4. Compliance and Risk Management:  Responsible for providing appropriate guidance on compliance matters during management of portfolio and collaborates with account holders to maintain such compliance. Review, interpret and effectively apply sponsor policies on a variety of topics including cost allowability, budget management and other award management activities to ensure compliance with sponsoring agency requirements and University policies and procedures.  5. Collaborative Finance Partner & Lead: Provides a high-level of service that maintains strong working relationships by interacting with faculty and internal and external contacts, such as the School of Medicine, Office of Research Administration and granting agencies by managing the internal pre award proposal process and the management of sponsored funding. 6. May perform other duties as assigned. Required Education and Experience Bachelor's degree required. Two years of related financial experience required.  Demonstrated application of financial, accounting and economic concepts. Required License(s) or Certification(s) Required Licenses and Certifications Physical Requirements Physical RequirementsJob Posting Date06/24/2026Job CategoryProfessionalBargaining UnitNONCompensation GradeAdministration & OperationsCompensation Grade ProfileSupervisor; Senior Associate (P4)Salary Range$55,000.00 - $85,000.00Time TypeFull timeDuration TypeStaffWork ModelRemoteBackground Check RequirementsAll candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.Health RequirementsCertain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.Posting DisclaimerSalary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position re