Assistant to the Dean - College of Business and Industry

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Closing Date:Type of Position:Professional Staff - Institutional AffairsWorkstudy Position:NoJob Type:RegularWork Shift:Day Shift (United States of America)Sponsorship Available:NoInstitution Name: University of Arkansas at Fort SmithUniversity of Arkansas – Fort SmithThe University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution.As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary. Fort Smith, ArkansasNestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.Department:College of Business and IndustryDepartment's Website:Summary of Job Duties:Provide executive-level administrative support for the Office of the Dean. Will coordinate and screen the dean’s schedule, anticipate and resolve issues, track budgets, help with faculty schedule and workloads, coordinate special events and other metrics to ensure the success of the College of Business & Industry. The position reports to the Dean of the College of Business and Industry.Qualifications:Required Education and/or Work Experience: Associates degree and four years’ experience in an administrative/secretarial position or related field or a bachelor’s degree and two years’ experience in an administrative/secretarial position or related field.  Other job-related education and/or experience may be substituted for part of these requirements.Preferred Education and/or Work Experience: Previous experience in an executive assistant role or in an administrative/secretarial position in higher education is preferred.Essential Job Duties and Responsibilities: Oversee daily office activities and provide administrative support for the dean, to include screening and handling telephone communications, greeting and directing visitors, and assisting with administrative problems and inquiries.Serves as a primary point of contact and liaison between the office, various internal stakeholders including the Provost, departmental leadership, faculty, students, as well as external constituencies on a range of day-to-day issues.Schedule and coordinate the dean's appointments and/or travel arrangements.Work collaboratively with department heads and faculty to coordinate purchasing.Organize meetings and special events; schedule and coordinate dates and times, venues, participant attendance, agendas, and facilities; record minutes and follow-up on matters arising from meetings.Compose and prepare written documentation and correspondence for the office; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.Provide general oversight of student assistants and work collaboratively with other administrative assistants in the College and across campus.Assist with administrative activities associated with academic affairs, such as contracts, teaching schedules, workload, and promotion.Enhances professional growth and development through participation in educational programs, current literature, college and university meetings, and workshops.Other Job Duties and Responsibilities: Establish and maintain files and retrieve information as needed for reference or reports.Prepare PowerPoint presentations.Perform duplication and copying as needed.Coordinates security and maintenance requests to building.Other duties as assigned.Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster