Grant Management Specialist

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions.Students at all University of Arkansas institutions will view open positions and apply within Workday by searching for “Find Jobs for Students.”University of Arkansas, Fayetteville students will view open positions and apply within Workday by searching for “Find Student Jobs at UAF.”All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Closing Date:06/30/2026Type of Position:Sponsored Program AdministrationWorkstudy Position:NoJob Type:RegularWork Shift:Sponsorship Available:NoInstitution Name: University of Arkansas, FayettevilleFounded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Appli­cants are required to submit a request for each position of which they have applied.For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.Department:Department of Physics Research Assistants 01Department's Website:Summary of Job Duties:The Grant Management Specialist will support proposal development and post award management for the Quantum Devices Lab and the MonArk Quantum Foundry.The position supports both pre‑award and post‑award grant activities, including developing proposal narratives and budgets, preparing and submitting grant materials, maintaining a grants calendar, and ensuring compliance with federal and university guidelines. Post‑award responsibilities include budget monitoring, reporting, subaward oversight, procurement coordination, and serving as a resource on grant policies. The role also supports hiring for grant‑funded positions, organizes project‑related meetings and site visits, and assists with award closeout.This is a one‑year appointment, renewable based on need, funding, and satisfactory performance. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.Qualifications:Minimum Qualifications:Bachelor’s degree in a relevant field (e.g., Business Administration, Public Administration, Communications, Research Administration, or related discipline).Strong writing, editing, and communication skills with exceptional attention to detailAbility to work independently with a high degree of accuracy in a deadline‑driven environmentMinimum 1–3 years of grant writing, research administration, or sponsored programs experienceProficiency with Microsoft Office, Microsoft Teams, Workday, and related administrative systemsProfessional communication skills and the ability to work effectively with faculty, staff, and external collaboratorsAbility to manage multiple deadlines and awards, prioritize tasks, and work independently in a fast‑paced research environmentAbility to maintain confidentiality and handle sensitive information responsiblyPreferred Qualifications:Experience preparing large‑scale, multi‑institution proposals in collaboration with universities, national labs, or industry partnersExperience with federal funding agencies and their policies (e.g., NSF, DOE, NIH, DoD)Experience with federal submission portals (e.g., Research.gov, Grants.gov, PAMS, eRA Commons)Experience managing multi‑million‑dollar research budgetsAdditional Information:Salary Information:$68,000.00Required Documents to Apply:Cover Letter/Letter of Application, List of three Professional References (name, email, business title), ResumeOptional Documents:Proof of Veteran StatusRecruitment Contact Information:Hugh Churchill, Professor and Director of the Institute for Nanoscale Science and Engineering, hchurch@uark.eduAll application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  Please do not send to listed recruitment contact.Special Instructions to Applicants:Pre-employment Screening Requirements:Criminal Background Check, Financial Credit