Assistant to the Director, School of Education

About Us:Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:Assistant to the Director, School of Education   Position Type:Professional / Unclassified   Department:LSUA ASA - HHS - Education (Arlene Andrepont Duos (00002657))   Work Location:LSU - Alexandria   Pay Grade:Professional   Job Description:Assistant to the Director, School of EducationDepartment: School of EducationPosition Title: Assistant to the Director, School of EducationPosition Type: Professional UnclassifiedSupervisor: Director of School of EducationPurpose: This position requires a high degree of confidentiality, initiative, and independent decision-making in supporting the Director in management of the administrative and academic operations of the college. The Assistant to the Director exercises discretion in evaluating complex situations. implementing policies. and coordinating critical college functions to support students, faculty, and staff. This position assists the Director in matters pertaining to collegiate programs and academic support and relieves the Director of routine administrative and academic matters. Additionally. this position plays a key part in planning and executing projects. academic conferences, and professional development initiatives that enhance the schools visibility and engagement. Responsibilities include student database management, academic support, human resource assistance, procurement, internal reports, coordination of information, and training and mentoring of support staff. RESPONSIBILITIES: 40% - Outreach and Program Coordination: Serves as a key representative of the School. Acting as a liaison for the Director in interactions with external stakeholders, university leadership, and prospective students. Independently prepares a wide variety of recurring correspondence, internal reports and statistics, and other documents from internal data sources. Promotes collegiate programs and assists in recruiting new students, retaining current students, and tracking graduates. Exercises judgment in managing incoming communications and delegating responses on behalf of the Director. Assists with room reservations for classes and college meetings/functions. Ensures and maintains within the School a culture of superior customer service. Supervises Director' Advisory Council of students. Represents School at campus functions, sometimes including weekends. Facilitates the promotion and implementation of appropriate School events. 15% - Human Resources: Coordinates personnel matters for the School. Assists in credentialing of faculty and adjuncts per SACSCOC and in compiling LSUA HR forms. Generates overload, adjunct, and per capita payments between the School and Vice Chancellor of Academic Affairs and Human Resources. Maintains personnel records. Coordinates incoming job candidate particulars. including scheduling interviews and reserving flights, hotels, and restaurants. Serves as point of contact for new employees to ensure smooth transition to campus. Verifies time for student workers..35% - Academic Support: Anticipates and resolves administrative challenges by developing solutions that enhance School operations and efficiency. Assists the Director, chairs, and faculty in advising students. Facilitates new and unregistered students in the registration process. Creates unofficial degree audits and potential course substitutions for students. Secures and prepares graduation packages for students for submission to the Registrar's Office. Maintains registration records using PowerCampus, PowerBI, Docubase, Reach, Self-Service, and Transcript Evaluation Service (TES). Monitors course enrollments and notifies the Director or areas of concern. Coordinates academic support with adjunct faculty. Communicates with students regarding scheduling and facilitates resolution on issues such as registration and course withdrawals. Tracks student registration, retention and course substitutions and maintains an alumni and current student database. 5% - Procurement and inventory: Purchases goods and services for the School. Solicits quotes for goods & services. Prepares requisitions/purchase orders/receiving reports for purchases, purchase supplies and other allowable purchases. Assists the Director with asset custodian duties and in maintaining annual equipment and inventory reports. 5% - Other duties and special projects as needed Minimum Qualifications: Education Level: Bachelor's DegreeTeaching experience preferred Excellent written and verbal communication skills Experience with Microsoft Suite applications Ability to learn Workday, Powercampus, PowerBI, Docubase, Reach, Self-Service, and TES.Application Instructions:  Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts will be required upon hire   Additional Job Description:Competencies:NoneSpecial Instructions:Background check is required for hire.Questions or concerns about your application should be directed to LSUA Human Resources at 318-473-6401 or hr@lsua.edu.Please attach all transcripts to your application for proof of education.   Skills Needed:   Preferred Skills:   Posting Date:June 19, 2026   Closing Date (Open Until Filled if No Date Specified):July 20, 2026  Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-emp