Business Coordinator II

Job TitleBusiness Coordinator IIAgencyTexas A&M University at GalvestonDepartmentCampus Living & LearningProposed Minimum Salary$3,750.00 monthlyJob LocationGalveston, TexasJob TypeStaffJob DescriptionA Glimpse of the JobThe Business Coordinator II manages and coordinates the daily, monthly, and annual business functions and compliance requirements for the Campus Living & Learning Department. This position performs, assists with, reviews, approves, reconciles, monitors, and reports on a variety of business activities, including departmental accounting, purchasing, accounts payable, payroll, travel, payment and travel card use, recordkeeping, reporting, and other administrative functions in accordance with university policies, procedures, and published processes.The Business Coordinator II creates monthly financial and statistical reports to track spending, monitors daily business activity, supports compliance and process improvements, and stays current on university policies and procedures while communicating relevant updates to staff. This position provides training, customer service, and support to departmental staff and members of the business centralization team, including answering inquiries, assisting with vehicle and risk reporting, and providing guidance on business processes.This position may also perform other job duties as assigned by department heads and authorized by the supervisor to support departmental needs, maintain compliance, and ensure effective business operations.Essential Duties/Tasks:Departmental Budgeting, Accounting, and Financial ReportingPrepares, reconciles, and submits monthly account verification reports.Reviews account activity with the Department Head and ensures signed reports are submitted to compliance and the supervisor.Initiates account corrections, including expense adjustments, subcode changes, and payroll accounting updates.Prepares ad-hoc financial and statistical reports to support departmental decision-making.Assists with fiscal year-end account reviews and closeout corrections.Purchasing, Procurement, Accounts Payable, and Contract SupportProcesses requisitions, purchase orders, invoices, vouchers, and payments through AggieBuy and related systems.Serves as the department purchasing agent and assists with University Purchasing Card activity.Ensures proper documentation, coding, receiving, invoicing, and payment verification.Communicates with vendors, Procurement Services, FMS, and department staff regarding order and payment status.Assists with contract administration, vendor setup, service agreements, master orders, and purchasing compliance.Supports compliance with university, state, purchasing, travel, and departmental policies.Travel, Vouchers, Deposits, and Expense ProcessingProcesses travel requests, conference registrations, and related pre- and post-travel documentation.Provides travel report guidance and communicates TAMUG travel policies and procedures.Serves as a liaison with FMS Travel to resolve travel related issues.Tracks voucher and travel requests to ensure accurate posting to TAMUG accounts.Reviews and balances daily deposits as assigned.Housing/Conduct/CARE support.Maintains confidential records and files related to HR and conduct/CARE.Answers housing questions and sends appropriate correspondence.Checks the validity of forms and contacts parents for verification.Assists in the processing of conduct paperwork to include notification of students involved and conduct board members.Initiates calls and work orders.Payroll, Personnel, and Employee Record SupportServes as a budget contact for finance, payroll, and HR-related employment processes.Monitors and submits costing allocations for department personnel.Runs payroll reports in Workday to verify biweekly and monthly payroll accuracy.Assists with Personnel Action Request forms and hiring-related documentation.Customer Service, Office Administration, Training, Cross-Unit Support, and OtherResponds to inquiries from supervisors, staff, vendors, and campus partners.Provides guidance and training to employees on purchasing, payment card, travel, and business processes.Provides backup leadership and cross-unit support when needed.Serves on committees and performs other duties as assigned by leadership and the supervisor.Attends business team meetings/webinars/trainings.Answers housing questions and sends appropriate correspondence. Functions in the absence of the Director, Associate/Assistant Directors, and Housing/Ops Coordinators, by responding to all needs for administrative guidance and assistance.Coordinates communication standards for constituent responses such as phone calls for the Office of Campus Living & Learning and manages walk-in-traffic.Performs other duties as AssignedWhat you need to knowSalary: $45,000 annuallySpecial Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.Required Education and ExperienceBachelor’s degree or equivalent combination of education and experience.Three years of related experience in general office, accounting, or personnel operations.Preferred QualificationsExperience working in a university, higher education, public agency, or state-funded environment.Experience with accounting, purchasing, accounts payable, payroll, travel, reconciliations, and budget monitoring.Knowledge, Skills, and AbilitiesAbility to multitask and work cooperatively with others.Strong interpersonal, verbal, and written communication skills.Ability to positively and professionally interact with clients and staff, groups of various sizesAbility to exercise sound judgment and maintain confidentiality with sensitive information.Knowledge of word processing, spreadsheet, database, and presentation applications.Planning, organization, and records management skills.Ability to remain calm, organized, and responsive in time-sensitive situations.Physical Requirements:Walk the campus for meeting and other job duties