Executive Support to the Director of Treatment Services (Executive Support Specialist 1)

Initial Posting Date: 06/17/2026Application Deadline:07/09/2026Agency:Oregon Health AuthoritySalary Range:$3,798 - $5,193Position Type:EmployeePosition Title:Executive Support to the Director of Treatment Services (Executive Support Specialist 1)Job Description:If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.Opportunity Awaits, Apply Today! – Executive Support to the Director of Treatment Services (Executive Support Specialist 1)The Executive Support to the Director of Treatment Services position provides confidential administrative support to The Director of Treatment Services. This position provides comprehensive executive and administrative support by managing calendars, emails, communications, and official documentation for leadership. The role includes preparing materials, maintaining organized tracking systems, processing invoices, coordinating travel, and supporting budget audits. This position supports department operations by organizing meetings, preparing agendas and documents, taking minutes, managing TEAMS content, and ensuring accurate reporting to leadership as well as offering technical assistance to staff on policies and systems, coordinating special events and trainings, and overseeing compliance with mandatory training requirements. Across both campuses, this position ensures smooth operational support, maintains inventories, distributes materials, and provides customer service coverage during standard business hours.For a full review of the position description, please click here. What We Are Looking ForMinimum Qualifications: These qualifications must be reflected in your application for consideration.Three years of clerical/secretarial experience which included:one year at a full performance level performing typing, word processing, or other generating of documents; andlead work responsibility or coordination of office procedures. Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.  No substitution will be made for the one year at the full performance level.Desired Attributes: The following are desired attributes that we have identified as key to success for this role at OHA. These are the attributes we are looking for in our top candidate. If you have any of these, please let us know in your application.Excellent computer skills to include knowledge of Microsoft Word, Access, Publisher, PowerPoint, Teams, Excel and Outlook.Experience coordinating special events, trainings, and other activities which includes scheduling, agenda development, document preparation, onsite support, presenter coordination and escorting, action tracking, report-outs, attendance tracking, minute-taking, and management of associated TEAMS content.Experience providing technical assistance and guidance to staff.Experience with procurement, accounting and/or budgeting.Excellent written and oral communication skills.Preference Statement: Preference may be given to candidates who possess the following job-related knowledge, skills, and abilities.Preference may be extended to applicants who possess a minimum of 3 years of office experience, preferably within a medical setting.Application GuidanceYour candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided in the submission requirements listed below.Submission Requirements:Resume (required) – Attach your current resume that includes your education, work experience and skills relevant to this position as it relates to meeting the requirements of this position.Cover Letter (required) – Attach a cover letter that highlights your relevant skills, experience and accomplishments and why you believe you would be the best candidate for this position,Supplemental Questions – Answer all supplemental questions completely and accurately.Final Check! – Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.How to Apply:External Candidates:  Visit the State of Oregon job opportunities webpage or click the “Apply” tab above to submit your application, following all submission requirements.Internal Candidates: Current State of Oregon employees must apply through their employee Workday login, following all submission requirements.After You Apply:Complete any pending tasks in Workday under “My Applications” prior to the application deadline.Check your e-mail (including junk folder) and Workday inbox regularly for updates on your application.Reminders:Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. To protect your information and ensure correct processing, please follow the instructions for submitting your Veterans’ Preference documentation.Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline.About the Team & Benefits of JoiningWe offer a workplace that balances productivity with enjoyment and promotes an atmosphere of mutual respect, dedication, and enthusiasm.  If you are passionate about doing something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:Excellent, low-cost medical, vision, and dental coverage for you and your family.O