Scholarship Portfolio Coordinator - PA2

Initial Posting Date: 06/18/2026Application Deadline:06/28/2026Agency:Higher Education Coordinating CommissionSalary Range:$5,458 - $8,352Position Type:EmployeePosition Title:Scholarship Portfolio Coordinator - PA2Job Description:Scholarship Portfolio CoordinatorProgram Analyst 2FT/PermOffice of OSACSalem, OregonREQ - 201934Come for a job. | Stay for a career. | Make a difference…  for a lifetime!Do you enjoy coordinating and administering Financial Aid Programs for students in higher education? Do you have knowledge or experience with state and federal grants?  Then look no further!  Join the Higher Education Coordinating Commission’s Office of Student Access and Completion (OSAC) team as a Scholarship Portfolio Coordinator (Program Analyst 2). This is a full-time, permanent position, headquartered at HECC’s Salem Office and represented by SEIU. The successful candidate may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely. Currently, OSAC has a 1-day minimum in office for most positions, which is subject to change to meet position and operational needs.Why Join UsThe Oregon Higher Education Coordinating Commission (HECC) envisions a future where all people benefit from the economic, civic, and cultural impact of high-quality postsecondary education, training, and workforce development. Come work with a team that values equity, collaboration and empathy within beautiful Salem, Oregon!Our amazing benefits include:Competitive medical, vision and dental benefits package for the employee and qualified family members.Opportunity to participate in a deferred compensation savings program.A fabulous retirement program.  Click here to visit our full benefits website.Work-life balance!11 paid holidays per year.3 additional paid "Personal Business Days" per year.8 hours of sick leave accumulated every month.Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.Hybrid remote work optionsWhat You Will Be DoingThis position delivers equitable, consistent support to applicants and recipients across multiple scholarship programs. It coordinates daily operations, explains program guidelines, and manages award disbursements while upholding principles of equity and access. The role collaborates closely with partners, colleges, donors, and team members to ensure accurate service delivery, transparent program administration, and effective stewardship of scholarship funds.       The Work at a GlanceCoordinates, plans, manages, and administers an assigned portfolio of scholarship programs, including awarding, disbursing, reconciling, and accounting for funds.Responds to questions, requests, and concerns from current and prospective students to the assigned portfolio, providing accurate information regarding program requirements, timelines, and award processes.Evaluates and interprets program agreement criteria to identify eligible students for each assigned scholarship fund.Independently assesses, evaluates, and determines a student’s eligibility, petition, appeal, or request for rescinding or reinstating an award, applying criteria consistently and with awareness of potential bias. Seeks manager input when appropriate.Coordinates the processes for awarding, disbursing, returning of funds, and accounting for all assigned programs; verifies account balances; reconciles discrepancies; and prepares, tracks, and ensures the transfer of related administrative charges.Communicates with students, partners, and Financial Aid personnel at colleges and universities regarding the disbursement of awards and the requirements associated with each program.Maintains accurate records and history of awards, disbursements, and returns for each program and creates fiscal projections for assigned programs. Reviews and verifies funds requested and returned for each program in portfolio, ensuring accurate reconciliation of assigned programs.Provides customer service; coordinates application process; sets up and updates user accounts in portal; supports students, parents, partners, and staff.Sets up and conducts processing and reviewing of applications; troubleshoots review process to ensure successful submissions. Conducts review of transcripts for applications.This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings.For a complete list of duties and working conditions, please contact the recruiter for the position description.What We Need (Minimum Qualifications)A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Economics, Accounting or related degree that demonstrates the capacity for the knowledge and skills; and two years experience coordinating or administering a programORAny combination of experience or education equivalent to five years of experience that typically supports the knowledge and skill requirements listed for the classification.Desired Attributes/SkillsIf you have these qualities, let us know! It’s how we will choose whom to move forward!Possess strong customer service and interpersonal communication skills, including experience working with diverse populations and a commitment to equitable service delivery.Demonstrate flexibility and resilience, adapting to shifting priorities and changing demands while meeting competing deadlines. Maintain strong attention to detail with a focus on process and efficiency improvements.Have experience managing and reconciling funds/accounts, including financial aid, public grants, institutional aid, and private scholarships.Manage work and projects with minimal supervision, producing high‑quality results from general guidelines and making timely, well‑reasoned decisions using program rules, data, and available information.Be proficient with Microsoft Offic