Administrative Assistant

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.JOB SUMMARYThe Administrative Assistant I provides administrative support to a department or group of professionals. This position is responsible for representing the University by communicating with internal and external constituents, typing correspondence and memos, coordinating travel arrangements, maintaining calendars, and duplicating and distributing material.PRIMARY JOB RESPONSIBILITIESMaintains department spreadsheets and assists with preparing financial and administrative reportsAnswers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexityCoordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systemsProvides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staffHandles or assists with confidential issues or sensitive records; provides technical supportPerforms other duties as assignedKNOWLEDGE,SKILLS, AND ABILITIESKnowledge of administrative procedures and research techniquesKnowledge of the functions of the school division and its operating proceduresMust possess analytical and organizational skills, good judgment, and initiativeConsiderable ability to evaluate information, perform analysis and prepare written and verbal recommendationsAbility to develop and maintain effective working relationshipsAbility to coordinate multiple prioritiesAbility to operate a computer and use appropriate software applications and peripheral office equipmentThe ability to easily communicate departmental procedures and policiesThe ability to answer moderately complex questionsThe ability to share information in a clear and concise manner and tailor the communication to the audienceMINMUM QUALIFICATIONSHigh School diploma or the equivalentOne year of administrative experiencePREFERRED QUALIFICATIONSAssociate's degreeFunctionAdministrative Support/ Cross-functional FamilyScheduled Weekly Hours:32Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.