Associate Director, Business Planning and Operations

Job Posting Title:Associate Director, Business Planning and Operations----Hiring Department:Oden Institute----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt from FLSA----Earliest Start Date:Sep 01, 2026----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General NotesThe Oden Institute is an organized research unit that fosters interdisciplinary programs in computational sciences and engineering, computational medicine, computational geosciences, mathematical modeling, applied mathematics, data science, artificial intelligence, software engineering, and computational visualization.UT Austin offers a competitive benefits package that includes:  100% employer-paid basic medical coverage Retirement contributions  Paid vacation and sick time Paid holidays Please visit our Human Resources (HR) website to learn more about the total benefits offered.This position requires regular on-site attendance at the university's main campus during the first two months of employment. After the onboarding period, a flexible work arrangement may be considered based on institutional needs and the successful fulfillment of leadership responsibilities. Any approved flexible work arrangement will require a minimum of three days per week on campus.Must be authorized to work in the U.S. on a full-time basis for any employer without sponsorship.PurposeThe Associate Director, Business Planning and Operations serves as a senior executive leader for the Oden Institute for Computational Engineering and Sciences, reporting directly to the Institute Director/Associate Vice President for Research. This role provides enterprise-level leadership and strategic direction across finance, information technology, communications, programs, and facilities.The Associate Director operates as a principal advisor to the Director on organizational strategy, resource alignment, and operational execution, ensuring that institutional priorities are effectively translated into sustainable, high-impact outcomes. This position plays a central role in Institute governance, decision-making, and cross-functional integration to advance the Institute’s mission and long-term growth.ResponsibilitiesStrategic Operations Leadership – Deliver enterprise leadership across operational domains to execute institutional strategy.Financial and Resource Planning – Direct financial strategy and resource optimization to sustain long-term growth.Oversight of Core Functions –  Lead institutional infrastructure, communications, and operational capability.Program Coordination – Provide executive oversight of the Institute’s program portfolio, including the O’Donnell Postdoctoral Fellows Program and Oden Faculty Fellowship, ensuring strategic alignment, operational effectiveness, and programmatic impact.Planning, Reporting, and Analysis – Lead the development of Institute-level planning, reporting, and communications to inform strategic decisions.Institute Representation – Represent the Institute and strengthen partnerships with internal and external stakeholders.Required QualificationsBachelor’s degree.At least 10 years of relevant professional experience with a proven record of advancement, leadership, increasing organizational responsibility, and staff supervision.Demonstrated ability to work closely with senior leadership and manage relationships with internal and external stakeholders.Familiarity with the structure and operations of higher education institutions, including academic and administrative functions.Demonstrated project management experience and ability to establish and maintain effective working relationships with diverse groups.Demonstrated ability to manage multiple priorities, exercise sound judgment, and handle sensitive matters with discretion and confidentiality.Broad knowledge of financial planning and strategic planning.Strong oral and written communication skills.Relevant education and experience may be substituted as appropriate.Preferred QualificationsMasters or other graduate degree in a related field.More than six years of experience successfully functioning in comparable roles within higher education.Experience in leading organizational change.Experience in a university research environment.Salary Range$140,000 + depending on qualificationsWorking ConditionsThe position is based at the UT Austin campus and requires the ability to work in a fast-paced, dynamic environment. The role may involve extended hours, including evenings and weekends, to meet deadlines or attend events.Required MaterialsLetter of InterestResume/CVList of 3 work references with their contact information; at least one reference should be from a supervisorImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of inter