Executive Associate, GDO

Working with UsChallenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.Position SummaryThe GDO Executive Associate provides administrative and operational support to up to 2 VP level members of the GDO Leadership Team and their respective organizations. The role requires independent discretion & judgment, strong organizational skills, baseline proficiency in office technology, and the ability to anticipate needs in a fast‑paced, highly matrixed environment.Key ResponsibilitiesExecute a broad range of administrative and operational responsibilities in a cross-functional environmentAnticipate the needs of leaders and teams, taking initiative to resolve issues proactively and autonomouslyEnd-to-end coordination of functional meetings/events including organizing meeting materials and pre‑reads (e.g. compiling PowerPoint slides or excel documents)Maintain and manage departmental SharePoint sites and related documentationManage confidential and sensitive information with discretion, professionalism, and confidentialityPrioritize activities and requests in alignment with departmental objectives and business needsCoordinate broad support requests (e.g., IT, Facilities) and ensure timely resolutionSupport project‑based work by monitoring timelines, following up on action items, and organizing materials (e.g. slides, excel documents, etc.)Identify and implement process improvements to increase efficiency and effectivenessProcess expense reports, purchase orders, and other administrative transactions accurately and on timeArrange and manage complex domestic and international travel for LT members, ensuring compliance with company Travel & Expense (T&E) policiesQualifications & ExperienceHigh school diploma required; college coursework or a completed degree preferredMinimum of 3 years of administrative experience required; corporate experience strongly preferredAbility to navigate highly matrixed environment across all organizational levels, functions, and time zones with minimal directionAdvanced proficiency in Microsoft Office and collaboration tools including Outlook, Word, Excel, PowerPoint, and TeamsFamiliarity with Copilot and/or ChatGPT for basic tasks; Advanced proficiency a plusStrong knowledge of Concur, Ariba/SAP, SharePoint, eSetup/411, eTime, Workday or equivalentsStrong organizational, time management, verbal, and written communication skillsProven ability to identify patterns in recurring tasks and implement efficient, scalable solutionsAbility to learn new tools and systems in a continuously evolving environmentPositive, professional demeanor with a high level of productivity and attention to detailIf you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.Compensation Overview:Princeton - NJ - US: $74,630 - $90,434 The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience. Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/. Benefit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment. Our benefits include:Health Coverage: Medical, pharmacy, dental, and vision care.Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.​Work-life benefits include:Paid Time OffUS Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees)Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidaysBased on eligibility*, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day.All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.*Eligibility Disclosure: The summer hours program is for United States (U.S.) office-bas