Executive Assistant

As a result of the combination of the BD Biosciences and Diagnostic Solutions business with Waters Corporation (NYSE: WAT), by applying to this role, you will be applying for a position with Waters. Waters is a global leader in life sciences, dedicated to accelerating the benefits of pioneering science through analytical technologies, informatics, and service. With a focus on regulated, high-volume testing environments, Waters’ innovative portfolio harnesses deep scientific expertise across biology, chemistry, and physics. Waters collaborates with analytical laboratories around the world to advance the release of effective, high-quality medicines, assure the safety of food and water, and drive better patient outcomes by detecting diseases earlier, managing routine infections, and combatting growing antibiotic resistance. Through a shared culture of relentless innovation, Waters’ passionate team of approximately 16,000 colleagues partner with customers to turn scientific challenges into breakthroughs that improve lives worldwide. We are the people who give possibilities purposeBD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. Job DescriptionOverview: The Executive Assistant (EA) provides high-level administrative and operational support to the Vice President / General Manager of the Reagents & Assays Segment and their team, while also serving as a key point of contact for administrative and site-related support in the San Diego office. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, matrixed environment.The ideal candidate is proactive, detail-oriented, and comfortable working independently while partnering cross-functionally to ensure executive effectiveness and a well-run site.Key Responsibilities:Provide complex calendar management, scheduling, and coordination across time zones and global stakeholdersCoordinate domestic and international travel, including itineraries, accommodations, and timely expense reporting while adhering to T&E policiesPrepare, edit, and format executive-level presentations, reports, and communicationsSupport leadership meetings, operating reviews, including agenda creation, logistics, and follow-up on action itemsServe as a trusted partner handling sensitive and confidential information with professionalism and discretionAct as a liaison between the VP/GM and internal/external stakeholders, anticipating needs and facilitating timely communicationSite Support – San Diego OfficeProvide administrative and operational support for the San Diego site, helping ensure a positive employee experienceCoordinate site meetings, events, and town halls (logistics, communications, catering, room setup)Partner with Facilities, IT, HR, and Safety teams on site-related requests and initiativesSupport onboarding logistics for new hires at the site, as neededAssist with space planning, supplies ordering, visitor coordination, and general office operationsServe as a point of contact for employees on routine site-related questions or needsProvide backup support to other administrative professionals as neededQualifications RequiredHigh school diploma/GED with formal training or equivalent work experience required.5+ years of experience supporting senior leaders (VP level or above) in a corporate environmentProven experience managing complex calendars, travel, and executive-level logisticsStrong proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel)Excellent written and verbal communication skillsHigh level of professionalism, integrity, and discretionPreferredExperience utilizing AI toolsExperience supporting a GM or segment/business unit leaderPrior site support or office management experienceExperience working in a matrixed, global organizationFamiliarity with life sciences, diagnostics, or regulated environmentsKey CompetenciesAbility to anticipate needs and act with minimal directionExceptional organizational and time-management skillsStrong attention to detail and follow-throughComfortable balancing executive priorities with site-level responsibilitiesCollaborative, service-oriented mindsetAt BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.Why Join Us?To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive. We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success. To learn more about BD visit h