FBS Analyst II

Job TitleFBS Analyst IIAgencyTexas A&M UniversityDepartmentProcurement ServicesProposed Minimum SalaryCommensurateJob LocationCollege Station, TexasJob TypeStaffJob DescriptionA Glimpse of the JobThe Finance & Business Services Accountant / Analyst / Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.Essential Duties/TasksAggieBuy AdministrationMonitor, manage, and maintain the system to optimize return on investment, maximize process efficiency, and ensure functionality across workflows, forms, and system operations, including requisitions, purchase orders, contract request forms, contracts, and resolution of system errors or malfunctionsProvide support to system users as needed, including departmental customers, back‑office staff, and suppliers, by responding to help‑desk inquiries and supporting system use across twenty‑one TAMUS members including thousands of active users and suppliersReview and assess new system features as they are released by JAGGAER. Present the relevant new features to the Procurement Services and Contract Administration staff and demonstrate their useIdentify and then prepare and post to JAGGAER’s client portal, design and/or functional enhancements (“Feature Requests”) that would be beneficial to AggieBuy’s users but that are not yet available in the systemWork with Buyers and key suppliers to continually increase digital catalog (punchout or hosted) content that is available and meaningful to customersOversee & coordinate e-commerce activities for all twenty-one TAMU System members that utilize AggieBuy and provide advice and assistance to their respective Procurement and Contract Administration Directors/ManagersDevelop and present custom reports and dashboards to provide customers and managers with spending and transactional data pertinent to their department’s business needsStay abreast of developments, trends, and benchmarks within the e-Commerce solutions industry and make recommendations to Executive Management regarding future investments in related technologiesAccounting / Business SupportExhibits high-level competencies in preparing, reviewing, and auditing financial system entriesReconciles accounts and identifies corrections neededIdentifies and resolves outstanding items and implements solutions/communicates actionsAssists with external reporting functionsProvides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collectionsAssists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests Office / Project SupportTracks internal projects, audits, business records, and records managementCoordinates access requestsOversees or leads a function or serves as a subject matter expert in one or more areasResearch policies, practices, and/or trouble transactions for solutionsPrepares and maintains standard operating procedures and internal resource documentsMay review and revise job aides as neededMay supervise student workersMay mentor or train subordinate staff membersWhat You Need To KnowSalary: Compensation will be commensurate to selected hire’s experience.   Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.  Other: This position is onsite Monday through Friday 8-5 with potential AWL flexibility after a 6 month training period.Required Education and ExperienceBachelor’s degree in accounting, business, or finance, or equivalent combination of education and experienceTwo years of related experiencePreferred QualificationsExperience working in higher education and/or e-commerce environmentsKnowledge of or experience using AggieBuy or similar JAGGAER eProcurement platformsPractical understanding of governmental or higher education business operations and processesKnowledge, Skills, and AbilitiesKnowledge of word processing, spreadsheet, and database applicationsKnowledge of financial management system and Generally Accepted Accounting Principles (GAAP)Strong verbal and written communication skillsAbility to work independently once given a projectAbility to apply rules and regulations in a complex environmentAbility to multitask and work cooperatively with othersAbility to communicate clearly and effectively to ensure understandingOther Requirements and FactorsThis position is security sensitiveThis position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and proceduresAll tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirementsInstructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.