Administrative Assistant III

Pay Range:$50,856.00 - $71,196.00Position Summary:State of ColoradoAdministrative Assistant IIISALARY$4,280.00 - $5,992.00 MonthlyLOCATIONAlamosa, COJOB TYPEFull TimeJOB NUMBERGYA P-10072 6.2026DEPARTMENTAdams State UniversityOPENING DATE06/17/2026CLOSING DATE6/28/2026 11:59 PM MountainFLSADetermined by PositionTYPE OF ANNOUNCEMENTThis position is open only to Colorado state residents.PRIMARY PHYSICAL WORK ADDRESS208 Edgemont Blvd Alamosa, CO 81101FLSA STATUSNon-Exempt; position is eligible for overtime compensation.DEPARTMENT CONTACT INFORMATIONAlicia Harmon aliciaharmon@adams.edu 719-587-7990SALARY NOTEAlthough the full salary range for this position is provided, appointments are typically made at or near the range minimum.HOW TO APPLYOnline applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.Department InformationThe School of Humanities & Social Sciences (SHSS) provides undergraduate courses in general education, baccalaureate programs and two graduate programs for students enrolled at Adams State University. There are there are 25 faculty, the writing studio director, and the SHSS provides 11 distinct programs for undergraduate and graduate students. The administrative III position described here provides support for the faculty, students and staff of the SHSS.Description of JobThe position supports the school director, department chairs, faculty, students, and public in activities associated with the delivery of its undergraduate and graduate programs. The position assists faculty and students in Workday, builds schedules and coordinates room assignments for the SHSS, assists directors and chairs in financial issues, budgeting, budget tracking, purchasing, faculty searches and travel. Specific Job Responsibilities: Clerical administrative supportPerform necessary clerical functions to support the SHSS; answer phones, schedule appointments/meetings; direct inquiries to appropriate faculty or campus offices; make copies; complete appropriate paperwork associated with purchase and travel requisitions, instructor, room and/or course changes, prepare contract recommendations and submit to appropriate offices for approval. Serve as building steward. Additionally, collect and organize course syllabi each semester.works with faculty to collect and organize course syllabi each semester, and assists with preparation and submission of the forms associated with curriculum revisions to the Curriculum Review Committee (CRC)Administrative support of financial accounting & budgetsDevelop and maintain appropriate Workday records associated with several school budgets (including clubs, grants, department operating and revenue share accounts within the SHSS).This includes maintaining all procurement card records. Assists faculty and students with proper procedures and fiscal rules for club and school events.Course Scheduling for all face-to-face programsWork with department chairs and director to develop, organize, edit and proofread course schedules and enter the data into Workday on a timely basis. In addition to campus classes, maintain and manage records for Adams State Online courses that includes assisting with new course development, collecting HR documentation, issuing faculty payment orders, tracking enrollment rosters, enter PAPs and make adjustments for prorated enrollments, and verifying receipt of incentive pay to specified budget accounts.Support Departmental Faculty and staff searchesResource and Information sharingServe as a resource/information center for the SHSS. Continuously obtain and update information to enforce current policies and regulations. Keep abreast of activities within departments and the university for dispersal to students, faculty, administration and the public; direct personnel, equipment and supply deliveries. Act as a resource center of the departments and the university by providing information, answering questions, directing inquiries, locating personnel and equipment, relaying messages, and scheduling meetings and events. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsResidency Requirement:This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description: G3A4XX ADMINISTRATIVE ASSISTANT III Minimum Qualifications:Experience Only:Three (3) years of relevant experience in an occupation related to the work assigned to this positionOREducation and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) yearsPREFERRED QUALIFICATION:  The preferred candidate will have experience with as many of the following as possible:Excellent customer service skills.Excellent oral and written communication skills.Experience answering multi-line phones and managing voice mail.Experience using ERP Systems.Proficiency with technology, including Microsoft, Excel and Google solutions.Ability to be flexible with schedules and work environment.Ability to prioritize and complete tasks.Excellent problem solving skills. REQUIRED COMPETENCIES:Strong attention to detailStrong organizational skillsAbility to work independentlyAbility to multitask and meet deadlinesStrong interpersonal skillsHighly efficient with MS Office suite, Google Suite, and other database applications   Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative.