Program Coordinator, Strategic Philanthropy and Partnerships

University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleProgram Coordinator, Strategic Philanthropy and PartnershipsJob Profile TitleCoordinator, ProgramJob Description SummaryThe Program Coordinator supports the Strategic Partnerships and Parent and Family Giving units within Development and Alumni Relations (DAR), providing critical operational, administrative, and project management support to advance enterprise-level partnership initiatives and parent engagement and philanthropy efforts. Working closely with the Senior Associate Vice President (SAVP) and unit Directors, the Coordinator plays a key role in managing the day-to-day activities that enable the identification, cultivation, and stewardship of high-value, cross-school partnerships and meaningful engagement with parent and family donors.This position requires a highly organized, detail-oriented, and proactive individual who thrives in a fast-paced, collaborative environment. The Coordinator will manage complex scheduling, help prepare briefing and proposal materials, track partnership and parent giving activity, coordinate communications and events, and ensure seamless coordination across multiple internal stakeholders and external partners. The role requires sound judgment, discretion, and the ability to manage sensitive and confidential information.Job DescriptionJob ResponsibilitiesStrategic PartnershipsProvide operational and administrative support to the Strategic Partnerships unit. Coordinate internal and external meetings related to strategic partnerships, including preparing agendas, assembling briefing materials, and tracking follow-up actions.Support the development of partnership materials, including proposals, presentations, briefing documents, and reports. Draft and proofread correspondence and other written materials on behalf of the SAVP and Strategic Partnerships team.Maintain and track partnership activity, prepare reports, and assist in maintaining dashboards and performance metrics. Provide general administrative support including file management, database maintenance, and document organization. Ensure accuracy, consistency, and timely updates.Support planning and execution of events, donor meetings, and engagement activities related to strategic partnerships.Conduct basic research and compile background information on prospective partners, donors, and organizations. Serve as a liaison with internal stakeholders across DAR, schools, and centers to facilitate communication and coordination. Assist in monitoring timelines and ensuring deliverables are completed on schedule.Handle confidential materials with discretion and maintain strict confidentiality of sensitive information.Perform other duties as assigned.Parent and Family GivingAssist with drafting gift agreements, and preparing necessary reports, in support of the Parent and Family Giving program.Prepare briefing documents for Parents Council meeting speakers and Parent Salons.Coordinate and send communications via Marketing Cloud, including Incoming Families Welcome Reception invitations, Incoming Families Welcome Packet, Family Weekend Event Invitations, and Parents Council communications and meeting invitations.Assist with logistics for two Parents Council meetings per year and support planning for related committee meetings and events.Facilitate the editing process for the New Families Guide in collaboration with campus partners. Assist with stewardship mailings to all parent donors.**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**QualificationsBachelor of Arts and 2 to 3 years of experience preferably in institutional development, alumni relations, or a marketing-focused environment or equivalent combination of education and experience is required.Highly motivated with excellent project management skills, high comfort with technology, and thrives in a fast-paced environment.Superior attention to detail in an environment where accuracy and timely completion of tasks is critical to maintaining donor and family satisfaction.Strong written and verbal communication skills.Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with CRM or database systems; experience with email marketing platforms such as Marketing Cloud preferred.Ability to manage multiple projects and priorities in a deadline-driven environment.Demonstrated ability to take initiative and work both independently and collaboratively.Strong interpersonal skills and ability to interact effectively with a wide range