Development Coordinator, GSE

University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleDevelopment Coordinator, GSEJob Profile TitleAdministrative CoordinatorJob Description SummaryThe Penn Graduate School of Education is committed to cultivating a workplace that values equity, diversity, inclusion, and collaboration. We seek talented individuals who will help lead our efforts to create a more inclusive workplace in a community with a substantive institutional commitment to equity and justice. Diversity is prized at Penn as a central component of our mission and helps create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship.Serve as primary administrative support for the Office of Development and Alumni Relations at Penn’s Graduate School of Education. Provide direct support to the Vice Dean around various aspects of the day-to-day operation of the program as well as supporting the program’s broader partnerships, projects and strategies.Under limited supervision, will need to exercise judgment, initiative, discretion and analysis in carrying out administrative and clerical duties. Will handle complex and highly confidential materials. Must have the ability to meet deadlines in a goal-oriented environment.Job DescriptionJob ResponsibilitiesSupport Development and Alumni Relations Office operations which includes:Responsibility for day-to-day office management including answering multiple telephone lines, directing calls, photocopying, calendar coordination, supply ordering, proofreading; general departmental administrative support including mailing coordination, drafting correspondence, serving as a liaison to vendors and campus resources for service/maintenance to office equipment and facilities.Coordinating scheduling and making logistical arrangements for an array of complex managerial meetings including: all meetings for Vice Dean both on and off campus, weekly team meetings and group meetings, handling and responding to inquiries and requests for information in a timely manner.Composing routine correspondence, preparing monthly data reports, and tracking weekly fundraising reports.Managing schedule, scheduling all internal and external meetings and retreats, drafting briefing documents for Dean and Vice Dean prior to each prospect meeting, input of meetings and conversations with donors and prospects in database, work on gift agreements including coordination with Office of Gift Planning and potentially Office of the General Counsel and circulation of agreements for signature (Dean’s Office, SVP, Development and President) and conducts gift processing.Serve as liaison to the Board of Advisors, working directly with the Office of the Secretary on nominations, rotations and renewals, overseeing all board communications and planning all logistics and rsvp’s for 3 board meetings annually in collaboration with the Director of Development. This includes numerous communications with Board, faculty members, student participants, venues, catering, etc. Included is also the preparation of a comprehensive board meeting briefing for the Dean and Vice Dean and frequent communications with the Chair of the Board.Provide assistance for various special projects and events,.Financial responsibilities include submitting reimbursements, creating financial reports, and preparing purchase orders.**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**QualificationsHigh School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Previous experience in a development role is preferred.Keen attention to detail, excellent customer service skills, and demonstrates initiative and accuracy.Ability to work in a fast-paced, goal-oriented environment.Exceptional organizational skills and the ability to manage multiple projects simultaneously with minimal supervision.As a collaborative teammate, be able to build strong working relationships with members of the Development and Alumni Relations office and university-wide colleagues.Strong proficiency in computer operations, mail merges, statistics, and database management.Creative and flexible.Strong understanding of maintaining confidentialityAbility to communicate to donors and alumni in a professional manner.A personal commitment to excellence and to the mission of Penn GSEOccasional nights and weekends required. Some overtime is required throughout the year.Related duties and administrative support f