Executive Assistant providing administrative support to C-suite executives

Who we are looking forState Street Bank International GmbH (SSBI) is looking for an Executive Assistant to join our EMEA team which supports senior executives.This is an exciting, challenging and highly visible role. The successful candidate will be a team player, be able to take initiative, exercise independent thinking, juggle multiple priorities and meet aggressive deadlines in a fast paced, dynamic environment.This role can be performed in a hybrid model, where the incumbent will be asked to come to the office 3 days a weekWhy this role is important to usThe team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best. Join us if making your mark in the financial services industry from day one is a challenge you are up for.What you will be responsible forAs an Executive Assistant to the CEO of State Street Bank in Continental Europe and other executives you will:Efficiently administer Executives’ calendars to reflect strategic priorities by coordinating complex meetings involving senior level internal and external participants including clients, regulators and vendor partnersBe able to handle highly confidential and sensitive informationExercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographiesRespond to and screen telephone calls/emails to resolve proper resolution or routingReview and disseminate incoming documents and communicationsPrepare a variety of materials on a daily weekly or monthly basis independently andCoordinate meeting agendasPrepare presentation materials related handouts and meeting logisticsPlan events catering and reserve internal or external venues as neededAdminister complex travel arrangements, maintain and submit all related documentationAct in accordance with Risk ExcellencePartner closely with Executive Assistants across the organization in a collaborative mannerInteract with senior leaders and internal teams like HR, Finance, IT, Security, Catering, Travel and external vendors as neededQualifications:Commercial education and/or completed Bachelor’s or Master’s degree or equivalent work experience with a focus in related field preferredFive plus years of administrative experience is required with three or more years of executive level support within a multi-national environmentWritten and Spoken fluency in English and Polish – further languages beneficial .Financial Services experience beneficialAdvanced knowledge of Microsoft Outlook including calendar tasks journals and contacts; excellent organization skills using the PC and desk/file materials; ability to make travel arrangements and follow up on detailsAbility to use discretion in researching and analyzing problems maintain confidentiality of all written materials and information; exercise good judgment; inventive and thoroughAbility to adapt to changing priorities and meet deadlines.  Enjoys a rapidly changing environment; flexible with ability to support key executives and others when neededSolid business knowledge with excellent written and verbal communication skills for all types of communication; proficient skills in spelling punctuation grammar usage composition and editing; ability to collect data and prepare professional and accurate presentation materialsStrong interpersonal skills and customer service oriented with skills in establishing and maintaining effective working relationships at all levels including presenting information and responding to questions from managers, clients, customers, vendors and the general public.Strong word processing, excel and typing with speed and accuracyProactive and Self-motivate to assume responsibility without direct supervisionMinimum Salary:​zł87,000 AnnualThe minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.​Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.​In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.​​We Offer:​Permanent contract from day one​Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)​Gold Medical Package for employees and their families (partner and children)​Premium life insurance package and private pension plan​Wide range of soft skills training, technical workshops, language classes and development programs​Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice​Variety of well-being programs​Additional benefits available depending on the seniority of the roleAbout State StreetAcross the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volun