Operations Coordinator

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Closing Date:Type of Position:Administration - OperationsWorkstudy Position:NoJob Type:RegularWork Shift:Day Shift (United States of America)Sponsorship Available:NoInstitution Name: University of Arkansas at Little RockThe University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.Department:Office-Government RelationsDepartment's Website:Summary of Job Duties:The Operations Coordinator is responsible for taking a support role in the daily administrative operations of the University Affairs Division, which is responsible for local, state, and federal government affairs. The Operations Coordinator also provides project support for the Chancellor’s Office as needed.The Operations Coordinator works closely with the Vice Chancellor for University Affairs to design and implement systems to efficiently manage departmental needs including supplies, equipment, phone coverage, events, and planning for key stakeholders visiting campus. Responsibilities also include procurement purchases with P-card; processing purchase requisitions and fund transfers through Workday, and Foundation Fund Tracking and Administration (FFTA); submitting orders and payments to campus catering for University Affairs and other units as assigned.The Operations Coordinator also provides support for meetings, receptions, and special events organized and coordinated by University Affairs. The Operations Coordinator will be accountable for delivering excellent customer service. This position is governed by state and federal laws, and agency/institution policy.Qualifications:Required Education and/or Experience:High School Diploma;Administrative Support experience in a professional setting. Preferred Education and/or Experience:Event experience.Experience with Workday.Job Duties and Responsibilities:Customer Service and SupportProvide quality customer support service to internal and external guests;Act as liaison for managing contacts from within and outside of campus as needed to support the work of University Affairs, such as IT Services, Finance and Administration, catering services, Marketing and Communications, Student Affairs, and Facilities Management;Assist with planning and executing events and campus visits with key stakeholders coordinated by University Affairs.Office Management SupportProvide professional administrative support for the Chancellor's Office and University Affairs, including assisting with management of the Vice Chancellor for University Affairs' calendar by ensuring key legislative and campus events are included and scheduling meetings with stakeholders and relevant personnel as requested;Assist with campus visits and tours for elected officials and key stakeholders by coordinating invitations, securing space, obtaining and returning golf carts, maintaining materials, and communicating visitor parking needs to campus police;Handle routine printing, photocopying, scanning of documents, and processing of packages for express delivery;Assist Vice Chancellor for University Affairs in meeting preparation by providing supporting documents for monthly Arkansas Legislative Council meetings and other public meetings;Assist with daily bill review during legislative sessions, including printing bills and amendments, assigning bills for review, tracking legislation, and generating reports;Review agendas for local governing bodies regularly and identify any items of possible interest to the University and provide those to VCUA;Maintain office supplies;Carryout annual inventory tracking for University Affairs;Prepare email, mail, and text message invitations for events or programs;Prepare agendas for campus visits;Organize filing system and maintain all University Affairs files;Ensure accurate contact database management through quarterly reviews and updates of stakeholder information;Add contact information to database as necessary;Perform other duties as assigned. Finance and PurchasingHandle routine purchasing and transfers for University Affairs;Maintain P-Card for purchasing;Responsible for record-keeping and transaction verifications;Process accounts payable tasks and payment requests in FFTA and Workday;Perform other support duties as assigned. Knowledge, Skills, and AbilitiesAbility to multitask, prioritize, a