Executive Office Project Coordinator III

We anticipate the application window for this opening will close on - 15 Jun 2026 At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.A Day in the LifeThe Executive Office Project Coordinator plays a critical role in supporting the daily operations of the executive office, ensuring a seamless, professional, and welcoming experience for leaders, employees, and visitors. This role sits at the intersection of front-of house excellence and executive operations, partnering closely with Executive Committee (ExCom) leaders and ExCom Executive Assistants (EAs). This individual brings a high level of organization, discretion, and proactive coordination— anticipating needs, managing competing priorities, and enabling an efficient and polished executive environment in support of Medtronic’s Mission.Act boldly. Compete to win. Move with speed and decisiveness. Foster belonging. Deliver results…the right way. That’s the Medtronic Mindset — our cultural norms. Our brand is rooted in action, not just words. The Medtronic Mindset defines the expectations of our culture. Every person here plays a role in bringing it to life. We recognize your extraordinary potential to ensure future generations live better, healthier lives.Location: On Site in Minneapolis, MN at Operational Headquarters (OHQ) Monday - Friday 7:30AM - 4:30 PM                  Responsibilities may include the following and other duties may be assigned:Executive Office Experience Serve as the first point of contact for the executive office, creating a professional and welcoming environment reflective of Medtronic’s culture and valuesPartner with security to coordinate guest arrivals and provide executive-level hospitality, including escorting visitors as appropriateMaintain continuous situational awareness of workplace safety and security conditions. Proactively identify potential risks, escalate concerns to appropriate stakeholders, and coordinate with facilities, security, and leadership teams to support a safe and secure environment as needed.Maintain a highly organized, secure, and polished reception area Manage and update the executive reception electronic billboard ExCom & EA Coordination Support ExCom and EA operating rhythms, including weekly distribution schedules and tracking attendance for recurring meetings (e.g., weekly ExCom meetings)Manage restricted conference rooms with timely request processing and proactive weekly confirmations to meeting ownersProvide flexible support for team communications, mailings, and ad hoc requests Operational & Financial Support Process expense reports with accuracy, timeliness, and in compliance with company policiesSupport purchase order (PO) processing in partnership with ExCom EAs Resolve expense-related discrepancies with a resourceful, solutions-oriented approachMaintain office supply inventory, ensuring materials are current, organized, and readily accessible At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. In-person exchanges are invaluable to our work. We’re working a minimum of 5 days a week onsite as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. Must Have: Minimum Requirements To be considered for this role, please ensure the minimum requirements are evident in your applicant profile. Minimum of 4 years’ Experience in administrative, receptionist, or executive support rolesCore Capabilities Proactive & Organized: Effectively manages multiple priorities with strong attention to detailExecutive Communication: Confidently engages with senior leaders and stakeholdersDiscretion & Professionalism: Maintains confidentiality and represents the executive office with a high level of professionalism and polishAdaptability: Navigates shifting priorities with agility and calm under pressure Service Mindset: Builds rapport and delivers a high-touch, positive experience Technically Proficient: Comfortable with scheduling tools, phone systems, and Microsoft Office (Outlook, Word, Excel, etc.)Dependable & Accountable: Reliable, punctual, and committed to operational excellenceFor Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.Physical Job RequirementsThe above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at th