FBS Analyst II - Contract Specialist

Job TitleFBS Analyst II - Contract SpecialistAgencyTexas A&M UniversityDepartmentDepartment Of Contract AdministrationProposed Minimum SalaryCommensurateJob Location,Job TypeStaffJob DescriptionA Glimpse of the JobThe Finance & Business Services Accountant / Analyst / Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.Accounting / Business SupportExhibits high-level competencies in preparing, reviewing, and auditing financial system entriesReconciles accounts and identifies corrections neededIdentifies and resolves outstanding items and implements solutions/communicates actionsAssists with external reporting functionsProvides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collectionsAssists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requestsOffice / Project SupportTracks internal projects, audits, business records, and records managementCoordinates access requestsOversees or leads a function or serves as a subject matter expert in one or more areasResearch policies, practices, and/or trouble transactions for solutionsPrepares and maintains standard operating procedures and internal resource documentsMay review and revise job aides as neededMay supervise student workersMay mentor or train subordinate staff membersDepartment UseReviews terms of high-level business and service contract for Texas A&M University, Texas A&M Galveston, Texas A&M Victoria and Texas A&M Health Science Center in accordance with State statutes and established Texas A&M University System guidelines and protocols; assuming high levels of contract review, applying independent discernment of contract language to potential positive or negative impacts to the university, ensuring these contracts meet the business needs of university end users while also meeting state, System, and university requirements for proper contractingResponsible for the effective coordination with and communication to those external offices as may impact the contract review process to include, but not limited to, the TAMU System Office of General Counsel, TAMU System Real Estate Office, and Procurement officeResponsible for an ongoing working knowledge of TAMU business environment along with knowledge of and ability to interpret and effectively apply state and university regulations and guidelines as pertains to contract review and management processesResponsible for assuring contracts are executed in accordance with the President’s Delegation of Authority for Contract AdministrationResponsible for exercising independent judgment to resolve difficult contract negotiations; has decision and approval authority as may be delegated by senior administrationServes as customer service liaison to end users of the contract management system and ensures that reviews are processed in a timely fashion and that all parties to the negotiations are kept apprised of the statusMaintains all negotiation-related documentation in the contract management system and ensures that documentation represents the current status of each reviewRepresent the Department in external committees or working groups and represent the department with a high level of customer service and responsiveness to inquiries What You Need to KnowSalary: $55,000 annuallyCover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.  Required Education and ExperienceBachelor’s degree in accounting, business, or finance, or equivalent combination of education and experienceTwo years of related experienceKnowledge, Skills, and AbilitiesKnowledge of word processing, spreadsheet, and database applicationsKnowledge of financial management system and Generally Accepted Accounting Principles (GAAP)Strong verbal and written communication skillsAbility to work independently once given a projectAbility to apply rules and regulations in a complex environmentAbility to multitask and work cooperatively with othersAbility to communicate clearly and effectively to ensure understandingOther Requirements and FactorsThis position is security sensitiveThis position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and proceduresAll tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirementsPersons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisorAll positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.