HR Assistant Senior

Job DescriptionThe College of Engineering, Shared HR Services Team has an outstanding opportunity for HR Assistant Senior to join their team.About this OpportunityThe College of Engineering (CoE) is seeking a detail-oriented and proactive HR Assistant Senior to join the Shared Engineering Payroll and Recruiting (SEPR) team. SEPR is the College’s centralized HR shared service, providing consistent, efficient, and compliant payroll and human resources support across multiple academic and non-academic units. The team was established to streamline transactional HR processes, reduce administrative burden within departments, and deliver specialized expertise across staff, student, and academic employee populations.The HR Assistant Senior provides high-quality transactional support to faculty, staff, and student employees across assigned units. This role is responsible for managing a wide range of Workday payroll and HR processes, including student hiring, onboarding (I-9 verification), time and absence tracking, and costing allocations. The College of Engineering includes 10 academic departments and multiple interdisciplinary and non-academic units. This position supports a portfolio of units by processing payroll and HR transactions and ensuring consistent, reliable service delivery within the shared services model.A key responsibility of this role includes managing the quarterly Academic Student Employee (ASE) appointment cycle, which involves issuing approximately 400 offer letters per quarter, processing Workday transactions, and coordinating tuition, benefits, and funding within the student system. The HR Assistant Senior also serves as the first point of contact for student inquiries, providing timely and accurate guidance to ensure a positive service experience.This position serves as a key resource to faculty, department leadership, and students by providing expertise on payroll processes and Workday transactions. On-site presence is required at least three days per week to support I-9 and SSN/ITIN verification activities.Key ResponsibilitiesWorkday Processing (40%)Provide comprehensive Workday transactional support across multiple CoE units in partnership with administrators, CoE HR, and central HR officesProcess student hiring, compensation updates, FTE changes, costing allocations, and time and absence transactionsManage Workday business processes and ensure timely, accurate completionMaintain and update costing allocations; proactively partner with grant managers to resolve discrepanciesServe as a subject matter expert for Workday Time and Absence; provide guidance and troubleshooting supportGenerate and analyze reports for auditing, reconciliation, and data tracking (e.g., timesheets, costing allocations, end dates)Review and process onboarding documentation, including I-9 verification, E-Verify, and background checksIdentify and resolve payroll discrepancies, including overpayments and underpayments, in coordination with Employee Workday Help (EWH)Ensure compliance with UW policies, union contracts, and departmental best practicesASE Appointments & Student Funding (40%)Manage high-volume ASE appointment processes for graduate and undergraduate students across multiple unitsProcess 400+ appointments and prepare corresponding offer letters each quarter with a high level of accuracyAdvise faculty and administrators on appointment types, eligibility, and compliance requirementsServe as the primary point of contact for student inquiries, ensuring responses within 24 hoursCoordinate with academic units to process scholarship and fellowship disbursements for 150+ students per quarterCompile and distribute appointment data and reports to stakeholdersProvide guidance to students on benefits, including GAIP, tuition waivers, and ISHIPAdditional Responsibilities (20%)Manage the SEPR shared inbox, ensuring timely responses and appropriate routing of inquiriesProvide backup support for HR Specialist functions as neededParticipate in ongoing training and professional development (e.g., Workday HCM Community)Deliver high-quality, customer-focused service through effective communication and collaborationRequired QualificationsTo be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.Minimum Qualifications Three years of office/clerical experience.Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.Preferred QualificationsOffice experience preferably in an HR environmentExperience with Workday or another HRISStrong data analysis and reporting skillsExcellent written and verbal communication skillsDemonstrated ability to manage high-volume, detail-oriented workExperience in a higher education environmentExperience with ticketing or case management systemsWorking ConditionsThis is a hybrid position requiring three days per week in the office to support in-person I‑9 processing and other documentation reviews.The role involves working in a shared office space with one to two additional team members.Compensation, Benefits and Position DetailsPay Range Minimum:$47,448.00 annualPay Range Maximum:$63,468.00 annualOther Compensation:-Benefits:For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:First Shift (United States of America)Temporary or Regular?This is a regular positionFTE (Full-Time Equivalent):100.00%Union/Bargaining Unit:SEIU Local 925 NonsupervisoryAbout the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a