Administrative Assistant, Microelectronics Research Center

Job Posting Title:Administrative Assistant, Microelectronics Research Center----Hiring Department:Microelectronics Research Center----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Non-Exempt from FLSA----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:PICKLE RESEARCH CAMPUS----Job Details:General NotesAs a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. The mission of the Microelectronics Research Center (MRC) at the University of Texas at Austin, is to perform education, research and development in materials and electronic devices. MRC is funded by the National Science Foundation (NSF) through the National Nanotechnology Coordinated Infrastructure (NNCI). MRC is part of the top-ranked Electrical and Computer Engineering (ECE) department, which is the largest department in the Cockrell School of Engineering with more than 2,200 students and 74 tenured and tenure-track faculty. Our faculty brings state-of-the-art research, development, and design experience into the classroom and lab, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business. Join us in changing the world! The Texas ECE community is committed to advancing the common good through every aspect of or research, education, and outreach activities.PurposeThe Administrative Assistant will help support Microelectronics Research Center professors, their student employees, postdoctoral fellows, research staff, visiting research scholars and other external partners throughout the work week; providing assistance with PO requests, receiving, vouchering, Procards, account management, and travel requests. They will also help produce and maintain social media content.ResponsibilitiesReconcile accounts and provide financial reports on a monthly basis.Manage all incoming grants, travel requests, POs, Procard, and UTMarket orders.Provide ordering, receiving and vouchering service for professors and their groups.Work with faculty to secure student appointments each semester.Create and manage social media content for the Center.Coordinate research and education efforts with external partners.Perform other related duties as assigned.Required QualificationsHigh School Diploma or GED.Three (3) years of clerical experience.One (1) year of experience at the Senior Office Assistant level or similar position.Ability to work in a team setting and in cooperation with others.Ability to follow directions and learn new processes.Preferred QualificationsExperience with word processing, internet research, and spreadsheets.Ability to work independently.Possess organizational and time management skills.Salary Range$41,000+ depending on qualifications Working ConditionsWork is performed in a standard office environment.Repetitive use of a keyboard at a workstation.Use of manual dexterity.Extended work hours may be required. Work ShiftStandard work schedule is Monday – Friday, between 8:00am – 5:00pmFlexible hours and hybrid work arrangement availableRequired MaterialsResume/CVLetter of interest3 work references with their contact information; at least one reference should be from a supervisorImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without superv